The CFO’s Guide to Cash Basis Reporting in Acumatica

Sprinterra
August 21, 2025
10:07 am

Dual-Ledger Power: Running Accrual and Cash Reports Side by Side

As the end of the fiscal year approaches and finance teams prepare to close the books, many CFOs face the same challenge: how to manage both accrual and cash basis reporting in Acumatica without adding manual work or risking errors.

While Acumatica is a powerful accrual-based ERP, lenders, tax authorities, and internal stakeholders often require visibility into cash basis numbers. Converting accrual transactions into cash reporting at year-end can be time-consuming and error-prone — especially for businesses juggling multiple entities or strict compliance deadlines.

That’s where Sprinterra’s Cash Basis Reporting Module for Acumatica comes in. Built as an Acumatica Certified Application, it creates a seamless dual-ledger environment, automatically generating cash basis entries alongside accrual ones.

With this solution, CFOs and finance leaders can:

Run year-end or mid-year financial reports on cash or accrual basis instantly.
Eliminate manual conversions at tax or audit time.
Gain real-time clarity into both profit and cash flow.
Prepare for the new financial year with tools that ensure accuracy and compliance.

Why Cash Basis Reporting Still Matters

Even if your business runs on accrual accounting, you may need cash basis reports in situations such as:

Loan applications: Banks often evaluate liquidity through cash-based reports.
Tax compliance: U.S. businesses under ~$25 million in annual revenue may be eligible to file on a cash basis.
Multi-entity setups: One entity may use accrual, while a subsidiary uses cash.
Operational visibility: Cash basis gives a straightforward view of “money in, money out.”

Traditionally, this meant accountants had to convert accrual books manually. Sprinterra’s module automates the process, ensuring accuracy and saving time.

How It Works: Dual-Ledger Approach

The module functions behind the scenes – users continue their normal AP, AR, and GL transactions.

Accrual Transactions: Acumatica posts entries as usual.
Cash Trigger Detection: When cash actually moves, the module detects it.
Cash Entry Creation: A corresponding entry is automatically created in the cash ledger.
Flexible Reporting: Reports can be pointed to either ledger (accrual or cash), including Velixo, ARM, or GI exports.

Example:

July: An AP bill is posted. Accrual ledger recognizes the expense; cash ledger remains empty.
August: Payment is made. Cash ledger now recognizes the expense and outflow in August, showing true cash basis reporting.

Acumatica Cash Basis Solution: Key Features

Automated dual-ledger generation (accrual + cash).
Seamless integration with Acumatica’s financial modules.
Works with Velixo and other third-party reporting tools.
Pay-by-line support for detailed account-level visibility.
Branch- and entity-level configuration flexibility.
Always current – certified and compatible with the latest Acumatica versions.

Implementation & Setup Considerations

Pay-by-Line: Recommended from the start to maintain full detail in multi-line AP/AR documents.
Retroactive Reporting: Possible, but some detail may be lost if pay-by-line wasn’t enabled earlier.
Timeline: Most implementations are completed in 3–4 weeks; some as fast as 2 weeks.
Licensing: The Cash Basis Reporting Module is listed on the Acumatica price list.

Benefits for CFOs and Finance Teams

✔️ Automates manual conversions and reduces risk of errors
✔️ Provides side-by-side accrual and cash financials
✔️ Saves significant time during audits and year-end close
✔️ Ideal for multi-entity and property management organizations
✔️ Low impact – users transact as usual, with reporting enhanced in the background

Reporting Flexibility

Instead of shipping a limited set of canned reports, Sprinterra’s solution gives you full ledger data access. That means you can:

Run your standard P&L or Balance Sheet on cash or accrual.
Build custom reports tailored to your industry or entity needs.
Use Velixo or GI exports for detailed analysis.

Why Sprinterra

Acumatica’s Cash Basis Reporting Module by Sprinterra has already been implemented for dozens of Acumatica customers across industries. By automating a traditionally manual process, it helps finance teams close the books faster, stay compliant, and make better-informed decisions.

If you want to step into the new fiscal year with clarity, compliance, and confidence – this is the solution to consider.

Contact Sprinterra today or email us at isvsales@sprinterra.com to schedule a demo.

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Does This Change How Users Transact?

No. Daily AP/AR processes remain the same – the cash ledger updates automatically.

Is it Retroactive?

It works best when enabled from day one. Retroactive setup is possible but may lose detail if pay-by-line wasn’t enabled.

Can This Help with Cash Flow Forecasting?

It doesn’t replace Acumatica’s forecasting tools but ensures your reports reflect true cash movement.

How Long Does it Take to Implement?

On average, 3–4 weeks, depending on client readiness.